Protect Your Revenue Across the
Entire Project Lifecycle

Timesheets Management

Passive time logging can hide revenue. Procxo turns daily tracking into profit protection. Get instant visibility into billable effort, lost hours, and utilization.

• Granular Time Allocation:

  Log entries directly against specific client deliverables and subtasks using our intuitive project time tracking software.

• Utilization Tracking:

  Instantly separate billable hours from non-billable overhead using automated billable hours tracking.

• Automated Time Reminders:

  Send prompt alerts for unsubmitted hours to ensure time logs are complete before billing cycles end.

• Multi-Level Approvals:

  Route submitted time logs directly to project leaders to speed up operational signoffs.

Project Management

Unmonitored scope creep can erode margins before finance catches it. Procxo keeps projects on track and profitable with smart task management.

• Structured Work Breakdown:

  Plan engagements around milestones, deliverables, owners, and assigned team members.

• Effort vs. Budget Tracking:

  Benchmark logged time against initial baseline estimates using integrated project time management.

• Scope Creep Safeguards:

  Spot budget consumption early so teams can convert out-of-scope requests into billable change orders.

• Real-Time Project Dashboards:

  Track milestone status, team availability, and overall project health in one place using our project tracking platform.

Invoice Management

Disconnected project and accounting workflows delay billing and create disputes. Procxo turns approved billable work into accurate invoices automatically.

• Instant Invoice Drafts:

  Automatically populate approved timesheets and client expenses into ready-to-send invoices without spreadsheet re-entry.

• Adaptable Billing Frameworks:

  Support fixed-fee, retainer, milestone, and time-and-materials billing with ease.

• Pre-Billing Audit Reviews:

  Verify rates, hours, and approval of histories prior to client dispatch to reduce dispute rates.

• Financial Platform Sync:

  Push finalized billing details straight into your core accounting software to accelerate payment collections.

Contract Lifecycle Management

Revenue leakage can start when contracts, rates, and delivery are disconnected. Procxo keeps commercial commitments aligned with project execution.

• Centralized Scope Repository:

  Connect SOWs, retainer terms, and rate cards directly to active client projects.

• Milestone Alerts:

  Receive automatic reminders for upcoming contract renewals, fee escalations, and billing triggers.

• Scope-to-Effort Boundaries:

  Ensure active tasks stay aligned with agreed contractual imits.

• Version Governance:

  Maintain clear audit trails for contract modifications, rate revisions, and formal signoffs.

Deal Lifecycle Management

Keep commercial commitments aligned with execution. Procxo connects proposals to project kickoff, keeping scope, terms, and rates clear from day one.

• Opportunity Tracking:

  Connect pre-sales pipeline data directly to newly created client engagements. 

• Scope & Proposal Handoffs:

  Ensure agreed service terms and estimates transfer smoothly into active delivery workflows. 

• Commercial Baseline Capture:

  Align project budgets and billable expectations with original proposal terms.

• Pipeline-to-Delivery Visibility:

  Give practice leaders real-time insight into upcoming resource demand and revenue potential. 

Expense Management

Untracked project expenses can erode profitability. Procxo captures, approves, and bills every client-related expense without manual reconciliation.

• Project & Client Expense Capture:

  Log employee expenses, travel costs, and project disbursements straight to specific client tasks.

• Billable vs. Non-Billable Categorization:

  Tag billable expenses instantly to ensure accurate client invoicing and expense governance.

• Receipt & Document Attachment:

  Attach digital receipts and supporting documents directly to expense line items for audit readiness. 

• Effortless Invoicing Integration:

  Flow approved reimbursable costs directly into client invoices alongside billable hours.

Approvals Management

Delayed approvals can stall billing and cash flow. Procxo manages approvals for timesheets, expenses, milestones, and contracts without slowing execution.

• Multi-Stage Approval Workflows:

  Route timesheets, expenses, and invoices automatically through managers, practice leads, and finance partners.

• Complete Status Visibility:

  Track records through every stage, from draft and submission to pending, approved, or returned status. 

• Audit-Ready Logs:

  Maintain full historical tracking of approvals, edits, rejections, and manager comments.

• Automated Sign-off Reminders:

  Trigger automated alerts to approvers and eliminate obstacles before billing cycles close. 

AI Intelligence

Procxo’s AI reduces manual effort by spotting anomalies and financial risks. It helps predict margin erosion across the scope-to-invoice journey.

• Automated Exception Detection:

  Highlight missing time logs, unapproved expenses, and unbilled tasks automatically before billing runs.

• Project Risk & Scope Creep Alerts:

  Flag engagements where effort burn rates exceed project progress to prevent unbilled overruns.

• Operational Activity Summaries:

  Generate concise summaries of client project updates, delivery progress, and budget consumption.

• Smart Entry Assistance:

  Suggest project and task categorization for logged time to improve data accuracy while keeping human control over final signoffs.