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Solutions
Timesheets Management
Stop leaving money on the table. Procxo's AI integrated time tracking operates in the background.
Project Management
Procxo connects all the work your team does with the money your firm makes. Manage your deadlines, assignments, and budgets.
Invoice Management
Turn days of manual reconciliation into a single click. Procxo works in the background to automatically.
Contract Lifecycle Management
Accelerate negotiations, govern service level agreements (SLAs), and execute agreements flawlessly. Procxo unifies drafting.
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Resources
Blogs
Read our latest insights, articles, and updates. Stay informed with industry trends and perspectives.
Case Studies
Explore real examples of our work and impact. See how we solve complex challenges.
Why Procxo
Built to streamline projects, billing, and financial workflows. Helping service professionals work smarter and grow faster.
FAQs
Browse answers to frequently asked questions. Find clear information about our services and processes.
Stop guessing your hours.
Start protecting your margins.
Stop leaving money on the table. Procxo's AI operates in the background so
your team spends less time on admin and more time on billable work.
Measurable ROI based on Customer Data
Automates the time capture process by accurately recording daily activity in the background. Procxo eliminates manual data entry, ensures reliable billing records, and directly increases overall team utilization.
Time tracking shouldn't be a chore.
Easily switch between apps and docs without needing to remember to log time. Procxo's automated tracking eliminates human errors and simplifies team management.
Passive Activity Capture
Create accurate timesheets without disrupting work—Procxo runs in the background, auto-logging activity across apps and tasks.
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Auto-record work across apps and tasks
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Create activity timelines without manual effort
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No screenshots, no surveillance
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Turn tracked activity into timesheets with one click
Auto-record work across apps and tasks
AI Categorization & Smart Prompts
Maps every logged hour to the right client. Procxo uses AI to auto-categorize work and flag gaps before billing deadlines.
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Classify hours by client and project automatically
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Detect gaps in time logs
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Prompt users before billing deadlines
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Keep timesheets cleaner and faster to complete
Accurate Time-Based Billing
Accurate, transparent billing—Procxo separates billable and non-billable hours to generate precise invoices on demand.
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Separate billable and non-billable time clearly
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Track billables for both employees and contractors
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Create time-based invoices on demand.
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Produce accurate, transparent client reports
Compliance-Ready Approvals
Keep full control over billing—Procxo uses multi-level approvals to verify timesheets before invoicing.
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Route entries through approval layers
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Match submissions to the right reviewer
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Keep full audit history
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Support compliance and visibility
Everything you need to run a profitable firm.
From custom templates to granular audit trails, Procxo has everything required for enterprise-grade professional services.
Contract-to-Billing Linkage
Manage agreements and billing terms linked directly to execution. Support hourly, retainer, and milestone-based models.
One-Click Smart Invoicing
Convert approved time and expenses into branded, tax-compliant invoices instantly. Detect errors before creation.
AI Policy-Linked Expenses
Automate expense capture with OCR receipt scanning. AI flags duplicates or out-of-policy claims automatically.
Resource Intelligence
Forecast profitability and cash flow with predictive dashboards. Gain real-time visibility into project health.
Complete Auditability
Maintain 100% compliance with a detailed status history and transaction log for every timesheet submission and modification.
Configurable Routing
Support single-level, multi-level, parallel, or sequential approval workflows with real-time notifications to prevent delays.
Built for industries where time is money
Capture every billable minute, protect your margins, and ensure
compliance, no matter your firm's structure.
Legal Firms
The 6-Minute Increment Standard
Capture billable time effortlessly without interrupting attorney workflows, ensuring every 6-minute increment is defensible and audit-ready.
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Defensible Narratives: Capture internal notes separately from client-facing invoice descriptions.
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Matter Verification: Ensure no time is logged without being strictly tied to an active matter code.
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Approval Protection: Partners can review and modify associate timesheets before client billing.
Consulting
Utilization & Margin Tracking
Gain real-time visibility into internal research and billable advisory phases to calculate true utilization and protect project margins.
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Non-Billable Tracking: Track internal research and admin time to calculate true employee utilization.
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Phase Linkage: Log hours against specific advisory phases to prevent budget overruns.
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Frictionless Capture: Use the global timer to track rapid context-switching between different clients.
IT Services
Agile & Sprint Alignment
Hard-link developer effort directly to granular sub-tasks and technical deliverables to track burn rates against initial sprint estimates.
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Task-Level Precision: Log time directly to granular sub-tasks and development tickets.
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Visual Calendar Blocking: Easily backfill a week's worth of sprint work using the drag-and-drop calendar.
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Effort Burn Correlation: Compare logged developer hours against the initial sprint estimates.
Creative Agencies
Fluid & Flexible Tracking
Use a simple global timer to easily switch between retainer clients and hourly projects without slowing down.
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The Global Timer: Start the timer and jump into design tools without leaving the Procxo ecosystem open.
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Client Flexibility: Easily switch time entries between retainer clients and ad-hoc hourly projects.
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Review Workflows: Creative Directors can review logged hours before they hit the final client bill.
Independent Practices
A Complete Command Center
Synchronize your project timelines seamlessly with your timesheets to prove the value of every hour logged to your clients.
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Zero Duplication: Approved timesheets flow directly into the 'Unbilled' tab in the invoicing module.
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Margin Visibility: Know exactly how many hours you've spent on a fixed-price contract.
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Client Transparency: Generate detailed time reports to prove your value to retainer clients.
Seamless Integrations With Your Existing Stocks
Sync data via native integrations for project management tools, calendars,
accounting software, and many other solutions.
Procxo utilizes passive activity capture to automatically record work across your daily apps and tasks in the background. The system then uses AI to intelligently categorize those hours by specific client and project. By eliminating manual data entry, your firm reduces administrative overhead by up to 40%. It ensures no billable minute slips through the cracks, generating highly accurate activity timelines without relying on invasive screen surveillance.
Yes. Procxo natively supports 0.1-hour (6-minute) billing increments to meet the strict compliance and matter-centric requirements of legal and accounting firms. Our system ensures that even the shortest tasks, such as brief client emails or quick phone calls, are accurately captured and categorized. This guarantees that every logged increment is defensible, audit-ready, and prepared for partner review.
Procxo provides a clear, real-time dashboard view that strictly separates billable client work from non-billable internal research or administrative tasks. This visibility allows practice leaders to calculate true employee utilization rates instantly. By understanding exactly where time is being spent, you can protect your project margins and generate highly transparent effort reports for your clients.
Absolutely. Procxo features a compliance-ready approval engine that routes timesheet entries through multi-tier, role-based approval layers tailored exactly to your firm’s structure. Submissions are automatically matched to the correct reviewer, whether that is a project manager, a department head, or a senior partner. This prevents approval of bottlenecks while maintaining a complete, unbroken audit history.
Yes. Procxo seamlessly integrates with your existing tech stack, including calendar applications, communication tools like Slack and Microsoft Teams, and task boards. This frictionless integration allows your delivery teams to log, categorize, and approve time directly in the environments where their actual work takes place, maximizing timesheet compliance.
Unlogged time is lost revenue.
Stop letting billable hours slip through the cracks. Connect with our team to see
how Procxo captures every billable minute in a Personalized Demo.